This means an average employee will spend 4 hours every week reporting what he or she did during the week. Some studies suggest that employees spend up to 10% of their time in filling up timesheets. Manually filling up timesheets takes time. In one case, you lose trust with the client while in the other you lose money. You could end up over billing or under billing the client by up to 10%. If you bill clients by the hour, this could create problems you don’t want. In fact, it’s not uncommon for employees to under or over-estimate time by 10-15% between different tasks and projects. So the time they report will be at best an approximation, not accurate. With everything going around at work, it’s impossible for them to remember accurately how they spent their time during the week. If you require them to report time weekly, they will fill out the timesheets on Friday or the following Monday. Most employees will fill up timesheet at the end of the reporting period. Paper and manual timesheets have several issues you should know: But manual time tracking is not ideal and creates a lot of challenges for you. These Excel and PDF timesheet templates will save you time and improve your time tracking process. It’s also a good way to protect yourselves from accidental loss of data. You may want to keep a printed and physically signed copy of the timesheet if your local laws require. Make sure you backup the timesheet data in another place. It will be best if employees name the file after themselves to make it easy to track submissions. Ask employees to copy the template, fill in their data, and save in the correct folder for the time period. Create one folder for each reporting period. You can easily calculate total hours and cost for all employees by creating a summary sheet in the workbook that adds up hours and cost for each employee. This will keep all data for a given week or month in one workbook. Create one workbook for each reporting period (week or month) with one worksheet in it for each employee who needs to fill out the timesheet. You can do one of the two things to streamline this process: Make sure that only authorized people can access the folder. This could be Google Drive, OneDrive, Dropbox or a shared server on your network. To use these templates for online time tracking, save the timesheet template in a shared folder your employees and managers can access. Excel is best for filling out the timesheets online, while Word and PDF versions are better for printing and filling manually. You can download them in Microsoft Excel, Word, or PDF formats. We have created four templates – two each for weekly and monthly timesheets. You can even measure billable time and amount for each client and project with the data collected through these templates. Using these timesheet templates helps you improve your time and cost tracking. These free timesheet templates are an excellent way to track time, measure your team’s productivity, project cost and profitability. While there are multiple fields in the templates, the timesheets will work even if you enter just the regular hours worked each day. Do not fill the cells in grey, as these have formulas. These timesheet templates are semi-automated to calculate daily, weekly and monthly hours and amount automatically. Download the client/project version if you need to track time for client and project work. These templates are perfect for small businesses, agencies, consulting companies, software developers, law firms and freelancers.īoth the weekly and monthly timesheet templates have two version – one with client and project tracking and one without. These are easy to use timesheet templates for recording and reporting both regular and overtime hours worked by your employees or contractors. If you want an automated timesheet tool, check out HiveDesk’s automated timesheet features. With our free timesheet templates, you can record regular time, overtime, and amount earned by the employee. A typical timesheet has day/date, start and end time, regular hours and overtime hours. These free timesheet templates are available in Excel, Word, and PDF.Ī timesheet is a tool to record how many hours your employees work each day. Do you need to track employee time? Download these free timesheet templates to track their time.
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